Kellogg Senior Executive Secretary in BATTLE CREEK, Michigan

Engage with us as you use your exceptional organizational, time management and planning skills to manage the day-to-day logistics of the department. Reporting to the Vice President of Global Business Services, you will have the responsibility to plan meetings, manage calendars and book travel in addition to helping provide general office support for the Global team.

WHAT WILL I BE DOING?

In your role as a Senior Executive Secretary at Kellogg, you will be part of our success by:

  • Providing executive office support for the Vice President of Global Business Services and Global team

  • Planning and scheduling on-site and off-site meetings / video conference calls with co-ordination of global time variances and multiple global locations

  • Providing general office support for the Global team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, and SAP processing

WHAT DO I NEED TO DEMONSTRATE?

As well as a hunger to learn and succeed in Administration, to be considered for this position you must be able to meet the following requirements:

Required:

  • High school diploma with experience supporting senior management

  • Strong proficiency in Microsoft Office; ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical

  • Must possess strong organizational skills, interpersonal communications, and ability to maintain confidentiality

  • Excellent writing and verbal communication skills; Ability to communicate with tact and diplomacy with all levels of management is critical

  • Solid organization and prioritization skills

  • Flexibility in handling multiple projects simultaneously

  • Ability to accommodate a highly varied work schedule, (i.e. some evening and weekend hours are occasionally necessary)

  • Ability to work effectively under pressure within limited time constraints

  • Must be self-starter; able to work independently with minimal (or no) supervision

  • Ability to travel approximately 5% - domestic only

  • Exercise good judgment, discretion, accuracy, organizational ability, initiative and strong interpersonal skills

Preferred:

  • Associate's Degree

  • Experience supporting a global function

WHAT ELSE DO I NEED TO KNOW?

The ability to work a full shift, come to work on time, work overtime as needed and the ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation is an essential function of this position.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. For additional information, please follow this Link at https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf for English or this Link at http://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf for Spanish.

Title: Senior Executive Secretary

Location: USA-MI-Battle Creek - Corporate Headquarters

Requisition ID: ADM000265

Job Function: Administrative

Job Type: Professional

Closing Date: Jun 15, 2017, 10:59:00 PM

Relocation Assistance: No