Kellogg Executive Assistant to VP MEdMEA & Office Services in DUBAI, United Arab Emirates
Driven to enrich and delight the world through foods and brands that matter, Kellogg Company (NYSE: K) is the world’s leading producer of cereal, second largest producer of cookies and crackers and - through the acquisition of the iconic Pringles® business - the world’s second largest savory snacks company. In addition, Kellogg is a leading producer of frozen foods.
Every day, our well-loved brands - produced in 18 countries and marketed in more than 180 countries - nourish families so they can flourish and thrive. With 2011 sales of more than $13 billion, these brands include Cheez-It®, Coco Pops®, Corn Flakes®, Eggo®, Frosted Flakes®, Kashi®, Keebler®, Kellogg’s®, Mini-Wheats®, Pop-Tarts®, Pringles®, Rice Krispies®, Special K®, and many more.
The MedMEA business comprises of 30+ countries and is part of the European region of Kellogg. In addition to the cultural diversity found in the MedMEA business, the Dubai MedMEA team is a fun, energised office of around 60 individuals.
As the Executive Assistant you will provide full administrative support to the VP & GM MedMEA and you will be responsible to plan and carry out short and long term office services projects so as to facilitate the effective functioning of the Dubai Kellogg office.
WHAT WILL I BE DOING?
In your role as an Executive Assistant at Kellogg, you will be part of our success by:
Manage travel booking ensuring best use of travel budget and manager’s agenda, handle visa query process;
Manage regular and frequent travel expenses ensuring compliance with policy and in time payment/reimbursement;
Fully own manager’s calendars arranging all ad hoc and recurrent meeting, sending/accepting/declining invites, rearranging meeting, preparing weekly calendar check, maintaining long term calendar planning, coordinating MedMEA Lead Team members calendars;
Screen and prioritise manager’s inbox, highlight urgent queries, redirect queries when necessary, answer/delete when relevant;
Fully own the recurrent and ad-hoc meeting organization logistics sending invitation, coordinating meeting agendas, tracking attendance, setting up the relevant IT tool when necessary (phone conference, web-based meeting, video conference, etc.) room booking with IT equipment, catering orders, welcoming external visitors;
Prepare the necessary documents before and after meeting such as PowerPoint presentation, handouts, write memo and summary;
Track managers vacation schedule, maintain relevant contact & distribution lists, up-date organization chart, handle necessary mail expedition and distribution, order stationary, help organize MedMEA Town halls, annual events, etc;
Provide general support with developing and maintaining a vibrant and exciting work environment;
Lead the office redesign;
Be the interface between the Kellogg IT helpdesk and our local contractor to ensure equipment, iPhones and IT service is held up to a high standard.
Manage our Receptionist and the Cleaning Company.
WHAT DO I NEED TO DEMONSTRATE?
At Kellogg, we focus on recruiting the best people to help grow our business and build on our successes. To be considered for this position, you must be able to demonstrate the following:
Minimum of a Bachelor’s Degree;
8-10 years of administrative assistant experience;
Experience as Top management Executive Assistant;
Fluency in English;
Excellent verbal and written communication skills;
Strong discipline and attention to details;
Ability to work independently and priorities tasks;
Excellent collaboration skills and the ability to work within diverse organizations and teams;
Advanced knowledge of MS Office (Word, PowerPoint, Outlook).
Experience in FMCG company is a plus;
Proficiency in the Arabic language can be advantageous, but not essential.
If you experience any difficulty when applying please contact email@example.com .
Please note that the closing date may be subject to change. We will interview suitable candidates as they apply, so please don’t hesitate to take this opportunity to submit your application as soon as possible.
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The Kellogg Company is an Equal Opportunity Employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people.
Title: Executive Assistant to VP MEdMEA & Office Services
Requisition ID: ADM000254
Job Function: Administrative
Job Type: Professional
Closing Date: May 2, 2017, 3:59:00 PM
Relocation Assistance: No